The Edgar® Awards – Guidelines and Entry Forms
Entry Procedure and Forms
Please read category information for complete information.
With the exception of the Robert L. Fish and Mary Higgins Clark awards, a work may be submitted to only one Edgar® committee. It is the responsibility of the publisher or producer to submit works to the appropriate committee. MWA will disqualify a work from consideration if entered in the wrong category. One copy of each eligible work must be sent to each member of the proper committee along with a copy of the submission form. In addition, only the submission form is sent to the MWA National Office. Contact the MWA National Headquarters for a list of the judges’ names and addresses. Do NOT include reviews or other promotional materials along with your entry. Do NOT contact the judges regarding this or any other submission (beyond sending the books). Contacting the judges directly might make this submission ineligible for consideration. Send the entry form (links to online forms below) to: MWA National Office 1140 Broadway, Suite 1507 New York NY 10001. A completed entry form is required for submission.
All works submitted for consideration must meet the requirements for Active Status membership as described in the membership guidelines. While the author does not need to be a member of MWA, the work itself must make the author eligible for active status. Only works that will qualify for active status membership are eligible to be submitted. That means the author has to have earned our minimum money requirements as spelled out on our website.
In addition, all publishers submitting work must be on MWA’s approved publisher list or otherwise qualify to be added to that list. If the publisher does qualify to be added to the list, they must contact the MWA national office to begin the vetting process. All requests must be approved by the national board before the final submission deadline. See the Membership: Active Status section for the details.
Some of our judges will accept books/stories in e-pub format. They are noted on the Judges’ mailing list. If you are willing to submit in the requested format, please do so. However, you must follow these instructions: use the online submission form, and email it to each judge along with an e-file of the book/story. If sending e-pub files, you must send both .mobi and a regular epub file. There can be NO expiration date associated with the files or any watermarks, etc. Just as you would be giving them the hardcover or paperback, you are giving them the e-book without any restrictions. In addition, please make sure the file name is the book title, NOT a string of numbers. You may NOT send the judge to NetGalley, Edelweiss or any other website and all e-files MUST be sent to judges “clean,” i.e. with no sales/promotion/quotes material attached. PDF files may not be submitted. And, only the “final” book may be submitted – no advance reading copies or galleys.
For Galleys/ARCs – absolutely NO watermarks on the pages – it makes it almost impossible to read.
Works should be submitted by the publisher, but may also be submitted by the author or agent. There is no entry fee, and no limit to the number of entries from a publisher or an individual author.
Deadlines We suggest that work be submitted on the following schedule to assist the judging committee. Meeting these deadlines is not a requirement for eligibility; however, it will greatly aid the judging process.
Books must now be submitted during the month of publication. There is no benefit to waiting until the end of the year – if anything, that may be a hindrance to the book being fairly judged. In addition, the book must arrive to the judges within 30 days of sending the submission form to the national office.
WORKS PUBLISHED/RELEASED SUBMIT BY DATE
January 2019 – March 2019 April 26, 2019
April 2019 May 31, 2019
May 2019 June 28, 2019
June 2019 July 31, 2019
July 2019 August 30, 2019
August 2019 September 30, 2019
September 2019 October 31, 2019
October – December 31, 2019 December 6, 2019
- ONLY Books with a December publication date may be submitted in galleys.
Please Note: Works with a November or December release date may be submitted to judges in galley/ARC form. All works must be received by the judges by December 7, 2019. Works received after that date will not be considered for an Edgar award. Absolutely no exceptions.
Nominations are usually announced in the middle of January (on or near Edgar Allan Poe’s birthday) of the following year and the winners are announced at the annual Edgar® Awards Banquet, which takes place in New York City in late April or early May each year.